{"id":589,"date":"2024-07-04T17:13:19","date_gmt":"2024-07-04T17:13:19","guid":{"rendered":"https:\/\/keck.usc.edu\/md-student-portal\/?page_id=589"},"modified":"2024-07-04T17:24:19","modified_gmt":"2024-07-04T17:24:19","slug":"evaluation-survey-assessment-policy","status":"publish","type":"page","link":"https:\/\/keck.usc.edu\/md-student-portal\/evaluation-survey-assessment-policy\/","title":{"rendered":"Evaluation, Survey &amp; Assessment Policy"},"content":{"rendered":"\n\n\n\n\n\n\n  \n    \n\n\n\n\n\n\n<div\n  class=\"cc--component-container cc--hero-primary horizontal-navigation\"\n\n  \n  \n  \n  \n  \n  \n  >\n  <div class=\"c--component c--hero-primary\"\n    \n      >\n\n    \n  \n  <div class=\"inner-wrapper has-horizontal-nav\">\n\n          <div class=\"title-wrapper\">\n\n        \n                      \n<div class=\"f--field f--page-title has-stripe\">\n\n    \n      <h1>Evaluation, Survey &amp; Assessment Policy<\/h1>\n\n\n<\/div>\n        \n              <\/div>\n    \n              \n<div class=\"f--field f--link eyebrow-link\">\n\n    \n    \n  \n\n<a\n  class=\"link \"\n  href=\"https:\/\/keck.usc.edu\/md-student-portal\/professionalism-reporting\/\"\n    >\n        Professionalism Reporting\n    <\/a>\n\n\n<\/div>\n    \n    \n      \n              <div class=\"horizontal-nav\">\n                      <div class=\"horizontal-menu-container\">\n              <button class=\"expand-menu\">\n                                  In This Section\n                                <svg class=\"menu\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\" x=\"0px\"\n                  y=\"0px\" viewBox=\"0 0 35 35\" enable-background=\"new 0 0 35 35\" xml:space=\"preserve\">\n                  <path fill-rule=\"evenodd\" clip-rule=\"evenodd\" fill=\"#000\" d=\"M4,23h3v3H4V23z M4,16h3v3H4V16z M10,23\n                  h21v3H10V23z M10,16h21v3H10V16z M10,9h21v3H10V9z M4,9h3v3H4V9z\"\/>\n                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menu-item-object-custom menu-item-832\">\n      <a href=\"https:\/\/keck2.usc.edu\/faculty-affairs\/\" >Faculty Policies<\/a>\n  \n  \n<\/li>\n                      <li class=\" menu-item menu-item-type-custom menu-item-object-custom menu-item-833\">\n      <a href=\"https:\/\/keck.usc.edu\/md-student-portal\/handbook-and-policies\/md-student-policies\/\" >MD Student Policies<\/a>\n  \n  \n<\/li>\n                      <li class=\" menu-item menu-item-type-custom menu-item-object-custom menu-item-836\">\n      <a href=\"https:\/\/keck.usc.edu\/md-student-portal\/access-to-student-records-elentra-medoasis\/\" >Access to Student Records, Med-LE, MedOasis<\/a>\n  \n  \n<\/li>\n                  <\/ul>\n      <\/div>\n    <\/div>\n  \n<\/li>\n\n    \n      <li class=\" menu-item menu-item-type-post_type menu-item-object-page menu-item-137\">\n      <a href=\"https:\/\/keck.usc.edu\/md-student-portal\/contact-us\/\" >Contact Us<\/a>\n  \n  \n<\/li>\n\n    \n      <\/ul><!-- m--menu -->\n<\/nav>\n\n            <\/div>\n                  <\/div>\n        <\/div>\n\n\n  <\/div><\/div>\n\n\n\n\n  \n    \n\n\n\n\n\n\n<div\n  class=\"cc--component-container cc--rich-text white\"\n\n  \n  \n  \n  \n  \n  \n  >\n  <div class=\"c--component c--rich-text\"\n    \n      >\n\n    \n  <div class=\"inner-wrapper\">\n        \n<div class=\"f--field f--wysiwyg\">\n\n    \n  <p class=\"wp-block-heading\" style=\"text-align: center\"><span style=\"color: #800000\"><strong>Oversight of Evaluations, Assessments and Surveys<\/strong><\/span><\/p>\n<p>The Department of Medical Education (\u201cthe Department\u201d) has oversight of course and program evaluations, student assessments, and surveys for the Doctor of Medicine program including but not limited to the Undergraduate Medical Education (UME) curriculum, Primary Care Program, and medical student research programs. The Department is also responsible for managing the surveys administered by the Association of American Medical Colleges (AAMC).\u00a0 All faculty, staff and students are required to seek approval from the Department of Medical Education before administering any instrument that collects data regarding students, teaching faculty, and services under the purview of the Department.\u00a0 Requests can be submitted here:\u00a0 <a href=\"https:\/\/nam10.safelinks.protection.outlook.com\/?url=https%3A%2F%2Fusc.qualtrics.com%2Fjfe%2Fform%2FSV_cvyQRlhkA5ULGUR&amp;data=05%7C01%7CTeresa.Cook%40med.usc.edu%7Cf16e7b547ce944933e1108da9774e105%7Ca63249ac3e0b4a249e0cc90ab9891e30%7C1%7C0%7C637988825487442561%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=bFU8hc9itfKFhP2S%2F0EThYx8MuTX9PZjHeKEnMD6VLU%3D&amp;reserved=0\">https:\/\/usc.qualtrics.com\/jfe\/form\/SV_cvyQRlhkA5ULGUR<\/a><\/p>\n<p class=\"wp-block-heading\"><strong><span style=\"color: #800000\">Policy Statement:<\/span><\/strong><\/p>\n<p>The Department is charged with overseeing the administration of data collection processes that:<\/p>\n<ol type=\"1\">\n<li>follow the policies and procedures of the Keck School of Medicine (KSOM) Medical Education Curriculum Committee (MECC), the AAMC, and the standards of the Liaison Committee on Medical Education (LCME);<\/li>\n<li>meet sound and rigorous pedagogic assessment and evaluation practices;<\/li>\n<li>provide the KSOM with important information needed to make curricular, program and services improvements.<\/li>\n<\/ol>\n<p class=\"wp-block-heading\"><span style=\"color: #800000\"><strong>Definitions:<\/strong><\/span><\/p>\n<ol type=\"1\">\n<li><strong>Evaluations<\/strong> are completed by the students as they provide feedback about courses, instructors, programs and services.<\/li>\n<li><strong>Assessments<\/strong> are tools (e.g., exams, observation checklists, rating forms) designed to measure student performance for formative or summative purposes.<\/li>\n<li><strong>Surveys<\/strong> are used to query individuals\/groups for continuous quality improvement (CQI) and research purposes.<\/li>\n<\/ol>\n<p class=\"wp-block-heading\"><span style=\"color: #800000\"><strong>Policy Requirements:<\/strong><\/span><\/p>\n<ol type=\"1\">\n<li>All KSOM medical education assessments, evaluations and surveys will be developed and\/or overseen, released, and maintained by the Department.<\/li>\n<li>The Department will determine the format, availability (opening\/closing), structure, implementation, and reporting of assessments, evaluations and surveys.<\/li>\n<li>Assessments, evaluations and surveys will only be collected in the authorized system.<\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<p class=\"wp-block-heading\" style=\"text-align: center\"><span style=\"color: #800000\"><strong>Completion of Student Assessments<\/strong><\/span><\/p>\n<p class=\"wp-block-heading\"><span style=\"color: #800000\"><strong>Policy Requirements:<\/strong><\/span><\/p>\n<ol type=\"1\">\n<li>Student assessments will be completed and submitted in accordance with the KSOM <a href=\"https:\/\/keck.usc.edu\/md-student-portal\/final-grade-reporting-policy\/\">Final Grade Reporting Policy<\/a>.<\/li>\n<li>Course\/Clerkship Directors (with the exception of module directors) are ultimately responsible for the timely submission of student assessments.<\/li>\n<li>Student assessments must be submitted through the authorized system. Each evaluator must have an account for the authorized system. Sharing of passwords to the system is prohibited.<\/li>\n<li>Student assessments are due within 4 weeks of the conclusion of the course or clerkship.<\/li>\n<li>Delinquent submission of student assessments will be reported to the MECC.<\/li>\n<li>Once submitted, assessments are considered final.<\/li>\n<li>Evaluators are required to maintain confidentiality of student assessments in accordance with KSOM policies and the Family Education Rights and Privacy Act (FERPA).<\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<p class=\"wp-block-heading\" style=\"text-align: center\"><span style=\"color: #800000\"><strong>Access, Analysis &amp; Management of student assessment, evaluation &amp; survey data<\/strong><\/span><\/p>\n<p class=\"wp-block-heading\"><span style=\"color: #800000\"><strong>Policy Requirements:<\/strong><\/span><\/p>\n<ol type=\"1\">\n<li>The Department is responsible for analysis and reporting of data collected for the purpose of conducting continuous process improvement in the curriculum, programs and services.<\/li>\n<li>Access to data may be requested through the Medical Education Executive Council (MEEC) Data Request process.\u00a0 <a href=\"https:\/\/nam10.safelinks.protection.outlook.com\/?url=https%3A%2F%2Fusc.qualtrics.com%2Fjfe%2Fform%2FSV_cvyQRlhkA5ULGUR&amp;data=05%7C01%7CTeresa.Cook%40med.usc.edu%7Cf16e7b547ce944933e1108da9774e105%7Ca63249ac3e0b4a249e0cc90ab9891e30%7C1%7C0%7C637988825487442561%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=bFU8hc9itfKFhP2S%2F0EThYx8MuTX9PZjHeKEnMD6VLU%3D&amp;reserved=0\">https:\/\/usc.qualtrics.com\/jfe\/form\/SV_cvyQRlhkA5ULGUR<\/a><\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<p class=\"wp-block-heading\" style=\"text-align: center\"><span style=\"color: #800000\"><strong>Completion of Evaluations and Surveys by Students<\/strong><\/span><\/p>\n<p class=\"wp-block-heading\"><span style=\"color: #800000\"><strong>Policy Requirements:<\/strong><\/span><\/p>\n<ol type=\"1\">\n<li>No one is permitted to access information about the identity of an individual student who provides comments in an evaluation form.\u00a0 Evaluation responses are confidential.<\/li>\n<li>Unless otherwise approved by the MEEC, requests to survey KSOM students from people or entities not affiliated with KSOM will not be distributed.<\/li>\n<li>Additional information can be found in the <a href=\"https:\/\/keck.usc.edu\/md-student-portal\/student-evaluation-completion-policy\/\">Student Evaluation Completion<\/a> policy.<\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<p class=\"wp-block-heading\" style=\"text-align: center\"><span style=\"color: #800000\"><strong>Opening, Re-opening and Closing of Course, Faculty and Lecture Evaluations<\/strong><\/span><\/p>\n<p class=\"wp-block-heading\"><span style=\"color: #800000\"><strong>Policy Statement:<\/strong><\/span><\/p>\n<p>KSOM course, faculty and lecture evaluations will open and close according to the timeline\/deadlines established by the Department.<\/p>\n<p>&nbsp;<\/p>\n<p class=\"wp-block-heading\" style=\"text-align: center\"><span style=\"color: #800000\"><strong>Opening, Re-opening and Closing of Student Assessments<\/strong><\/span><\/p>\n<p class=\"wp-block-heading\"><span style=\"color: #800000\"><strong>Policy Statement:<\/strong><\/span><\/p>\n<p>Student assessments, both summative and individual faculty\/resident assessments of students will open and close at the timelines\/deadlines established by the Department in accordance with the policies and procedures of the MECC.<\/p>\n<p class=\"wp-block-heading\"><span style=\"color: #800000\"><strong>Policy Requirements:<\/strong><\/span><\/p>\n<ol type=\"1\">\n<li>Once submitted, student assessments are considered final.<\/li>\n<li>Assessments will be reopened by the Registrar or the designee only if the request complies with the <a href=\"https:\/\/keck.usc.edu\/md-student-portal\/evaluation-grade-appeal-policy\/\">Evaluation and Grade Appeal Policy<\/a>.<\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<p class=\"wp-block-heading\" style=\"text-align: center\"><span style=\"color: #800000\"><strong>Course\/Clerkship Evaluation Reporting<\/strong><\/span><\/p>\n<p class=\"wp-block-heading\"><span style=\"color: #800000\"><strong>Policy Statement:<\/strong><\/span><\/p>\n<p>Reports from evaluation data will be aggregated and disseminated to the appropriate course directors, clerkship directors, discipline coordinators, and the Associate and Assistant Deans for Curriculum after a course ends and all student grades and evaluations have been submitted. Individual performance evaluation data is also distributed annually to all faculty and residents who received at least three teaching evaluations in a course and to appropriate department chairs and residency program directors, respectively.<\/p>\n<p>&nbsp;<\/p>\n<p class=\"wp-block-heading\" style=\"text-align: center\"><span style=\"color: #800000\"><strong>Evaluation Development, Implementation and Changes<\/strong><\/span><\/p>\n<p class=\"wp-block-heading\"><span style=\"color: #800000\"><strong>Policy Requirements:<\/strong><\/span><\/p>\n<ol type=\"1\">\n<li>All evaluations, assessments, and surveys of courses, clerkships, learning events, student performance, and faculty teaching are developed and\/or overseen and administered by the Department.<\/li>\n<li>Any changes to current evaluations or assessments, or requests for new evaluations or assessments must be submitted to the Department who will oversee any changes and develop timelines for implementation.<\/li>\n<li>Once an evaluation or assessment has been released, substantive changes are not permitted within the academic year.<\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<p class=\"wp-block-heading\" style=\"text-align: center\"><span style=\"color: #800000\"><strong>Evaluation, Assessment and Survey Deactivation<\/strong><\/span><\/p>\n<p class=\"wp-block-heading\"><span style=\"color: #800000\"><strong>Policy Requirements:<\/strong><\/span><\/p>\n<ol type=\"1\">\n<li>Evaluations, Assessments and Surveys that are no longer in use will be deactivated by the Department.<\/li>\n<\/ol>\n\n\n\n<\/div>\n  <\/div>\n\n\n  <\/div><\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":268,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"advgb_blocks_editor_width":"","advgb_blocks_columns_visual_guide":"","footnotes":""},"class_list":["post-589","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.2 (Yoast SEO v28.6) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Evaluation, Survey &amp; 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