Keck School of Medicine of USC

Faculty Profile Management

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Faculty Profile Management

The presentation of faculty profiles on the Keck School of Medicine of USC website is a collaborative effort between the Clinical and Translational Science Institute (SC CTSI) group and the web services team at Keck School of Medicine of USC. Utilizing Workday from USC, the displayed profiles are dynamically generated. Explore the compiled list of frequently asked questions (FAQs) below to facilitate the effective management of your online profile.

“How To’s” – Downloadable Sheets

Download guides below on faculty profile management, providing step-by-step instructions for optimizing and updating academic profiles.

FAQs

  • The new Keck.usc.edu, launched in December 2023, offers several new or expanded fields for faculty profiles.

    Request an appointment

    To add a link to your clinical appointment page, please add a website with the Title “Appointment“ and then the link URL.

    Courses Taught

    In your overview, add “#Courses” (Without the quotes) and a description of your courses. We will extract all the text after #Courses and show it in the courses section of your new faculty profile.

    Social media

    We support social media accounts in PubMed, Google Scholar, Twitter, LinkedIn, Instagram, Facebook. Please add the relevant social media links to websites, and they will appear in your new faculty profile.

    ORCID ID

    Please add your ORCID ID (https://orcid.org/) to your profile. We will now prominently show your ORCID ID (if you have one) in your new faculty profile.

  • If you are a faculty member for the Keck School of Medicine and you have been employed for more than five days, but you can’t find your online faculty profile, please contact George Martinez (mart671@usc.edu) for assistance.

  • The data that is automatically included in a profile is currently available on other public websites, specifically the USC Directory, PubMed and ClinicalTrials.gov. Your professional contact information is obtained from the USC Global Directory System (GDS), which also provides information to the central USC Directory. This information is updated daily.

    Publication listings are derived from the MEDLINE/PubMed citation database. These are retrieved weekly.

    Overview and other personalized data is entered by the profile owner or a designated proxy of the self-service tool. For more information regarding updating your information please see: CTSI frequently asked questions.

  • In order to update your profile, follow these steps:

    1. Click here and search for your faculty profile. This is your faculty profile built by CTSI.
    2. Take the time to read through your profile, looking for areas where changes are needed. A great deal of automation takes place behind the scenes so you may find some items are inaccurate.
    3. Now you can update your profile. ** You will need your USC NetID and password (this is the same as your workday login). A portion of this profile’s data comes from USC’s Workday and other automated tools. The new Keck School of Medicine website will display a stripped-down version of this profile, but you will want it to be an accurate representation of your overall activities as a faculty member.

    For a step-by-step demonstration of signing in and updating your profile, view this presentation: www.slideshare.net/scctsi/how-to-enhance-your-usc-health-sciences-profiles-page.

  • The Keck School of Medicine of USC offers photography studio services for a standardized headshot. Much like the clinical standard photos, these photos are taken in studio and can be scheduled through this link.

  • If your profile is displayed in the main index directory, but your profile is not available within your department site, please contact your department administrator. Faculty profiles can only be added upon administrator request to George Martinez (mart671@usc.edu).

  • You need to access your workday account to update your preferred name; (click to update your information.) If you need information on how to use workday, please visit (workdayhelp.usc.edu).

  • After completing a profile update on the CTSI  website, it takes approximately 4-24 hours to fully propagate to the Keck School website. If you are still having issues please reach out to profiles@sc-ctsi.org.

  • Business faculty titles are displayed from workday (University-wide HR system) based on your employment contract. For errors or change inquiries, please contact Faculty Affairs at keckfa@med.usc.edu.

  • Please complete this form. Once submitted Faculty Affairs will make the update. (Please allow up to 7 days for systems to sync.)

  • There is some information that you can hide. Take a look at the CTSI frequently asked questions to help you. If you need a little extra help, feel free to email profiles@sc-ctsi.org.

  • Take a moment to read through the frequently asked questions and if you still need assistance, reach out to CTSI by emailing profiles@sc-ctsi.org.

  • For instances where you need or want another staff member to manage your profile, a proxy can be set up. Please have your department administrator send an email asking for proxy access to the specific account. Send this email to profiles@sc-ctsi.org.

  • If we didn’t answer your questions or address your concerns, please send us an email to George Martinez at mart671@usc.edu