Faculty Profile Management

The updated Keck.usc.edu platform introduces several new or expanded features for faculty profiles. Follow the instructions below to optimize your profile:

Start by logging into you CTSI profiles and searching for your profile. Once logged in, navigate to your profile to start making the updates outlined below.

Request an Appointment

• To add a link to your clinical appointment page:
  1. Navigate to the Websites section of your CTSI profile.
  2. Add a new entry with the Title set to “Appointment.”
  3. Include the URL of your clinical profile page. Example here.

Lab Sites, Centers, or Institutes (Websites)

• To promote your lab, center, or institute on your faculty profile:
  1. Navigate to the Websites section of your profile.
  2. Add a new entry with the Title set to:
     • “Lab Site”
     • “Name of Center”
     • “Institute”
  3. Include the URL of the site you want to promote.
  4. You can also include a link to you clinical profile in this area.
• Additionally:
  • You can include a link to your clinical profile in this area.
  • This allows you to provide TWO “Make an Appointment” options for users:
    • The yellow “Make an Appointment” button in the upper-right corner of your profile.
    • A link in the Websites section labeled “Clinical Profile”.

Courses Taught

• To display courses you’ve taught:
  1. In the Overview section, add a heading titled #Courses (without quotation marks).
  2. Provide a description of the courses beneath this heading.

• • Example:
    #Courses Course Name 1: Brief description. Course Name 2: Brief description.

• 1. All text following #Courses will be extracted and displayed in the “Courses” section of your profile.

Social Media Links

• Supported platforms: PubMed, Google Scholar, X (Twitter), LinkedIn, Instagram, Facebook.
• To add your accounts:
  1. Go to the Websites section.
  2. Add your social media URLs as new entries.

• • Example:
    Title: X (Twitter)
    URL: https://x.com/yourhandle

ORCID ID

• If you have an ORCID ID (e.g., https://orcid.org/):
  1. Add it to the ORCID ID field in your profile.
  2. This will now appear prominently in your faculty profile

**If you run into any issue please contact your department Administrator.

If you are a faculty member for the Keck School of Medicine and you have been employed for more than five days, but you can’t find your online faculty profile, please contact George Martinez (mart671@usc.edu) for assistance.

The data that is automatically included in a profile is currently available on other public websites, specifically the USC Directory, PubMed and ClinicalTrials.gov. Your professional contact information is obtained from the USC Global Directory System (GDS), which also provides information to the central USC Directory. This information is updated daily.

Publication listings are derived from the MEDLINE/PubMed citation database. These are retrieved weekly.

Overview and other personalized data is entered by the profile owner or a designated proxy of the self-service tool. For more information regarding updating your information please see: CTSI frequently asked questions.

There is some information that you can hide. Take a look at the CTSI frequently asked questions to help you. If you need a little extra help, feel free to email profiles@sc-ctsi.org.

In order to update your profile, follow these steps:

1. Click here and search for your faculty profile. This is your faculty profile built by CTSI.
2. Take the time to read through your profile, looking for areas where changes are needed. A great deal of automation takes place behind the scenes so you may find some items are inaccurate.
3. Now you can update your profile. ** You will need your USC NetID and password (this is the same as your workday login). A portion of this profile’s data comes from USC’s Workday and other automated tools. The new Keck School of Medicine website will display a stripped-down version of this profile, but you will want it to be an accurate representation of your overall activities as a faculty member.

For a step-by-step demonstration of signing in and updating your profile, view this presentation: www.slideshare.net/scctsi/how-to-enhance-your-usc-health-sciences-profiles-page.

The Keck School of Medicine of USC offers photography studio services for a standardized headshot. Much like the clinical standard photos, these photos are taken in studio and can be scheduled through this link.

If your profile is displayed in the main index directory, but your profile is not available within your department site, please contact your department administrator. Faculty profiles can only be added upon administrator request to George Martinez (mart671@usc.edu).

You need to access your workday account to update your preferred name; (click to update your information.) If you need information on how to use workday, please visit (workdayhelp.usc.edu).

After completing a profile update on the CTSI  website, it takes approximately 4-24 hours to fully propagate to the Keck School website. If you are still having issues please reach out to profiles@sc-ctsi.org.

Business faculty titles are displayed from workday (University-wide HR system) based on your employment contract. For errors or change inquiries, please contact Faculty Affairs at keckfa@med.usc.edu.

Please complete this form. Once submitted Faculty Affairs will make the update. (Please allow up to 7 days for systems to sync.)

Take a moment to read through the frequently asked questions and if you still need assistance, reach out to CTSI by emailing profiles@sc-ctsi.org.

For instances where you need or want another staff member to manage your profile, a proxy can be set up. Please have your department administrator send an email asking for proxy access to the specific account. Send this email to profiles@sc-ctsi.org.

If we didn’t answer your questions or address your concerns, please send us an email to George Martinez at mart671@usc.edu