Residency and Fellowship Verification

Please direct requests to lacusc-gme@dhs.lacounty.gov
Email heading should be:

  • Verification Request/Physician’s Name
Verification requests should contain:
  • Physician’s name
  • Dates of training
  • Specialty

    • Registrar

    The M.D. Program Registrar’s Office serves the educational community of the Keck School of Medicine by providing the highest level of quality service to our current and former students. We serve our staff, faculty, and administration by providing detailed, statistical information to departments, maintaining enrollment data, and serving as a repository for student information.

    The services we provide include:

    • Managing and maintaining student academic records
    • Class registration
    • Transcript processing
    • Name Change/Correction of Name (Current students only)
    • • Enrollment and degree verification/ letters of good standing
    • Loan Deferments
    • Military Reimbursement
    • USMLE application processing and verification
    • Medical license application processing
    • Postgraduate Fellowship application processing
    • Assistance with Jury Duty postponement

    In addition, we are responsible for managing the student information system and enforcement of enrollment and student records policies including the Family Education Rights and Privacy Act (FERPA).

    Diploma, Enrollment Verification and Transcript Ordering

    Processing time of document requests takes 5-10 business days (closer to 10 business days during peak season which is late spring early summer). There is no fee for document requests for currently enrolled students.

    MD Program graduates, please see links below for licensure application support and to order transcript, diploma or MSPE (dean’s letter).

    Licensure/Fellowship instructions click here

    Transcript/ Diploma (MD program graduates only) order here.

    Currently enrolled doctor of medicine students, to request a transcript, enrollment verification or letter of good standing, please click the link below:

    Enrollment Verification, Good Standing Letter, Transcript (currently enrolled students only)  order here.

    Current Transcript Legend for the MD degree program

    Academic Transcript Information

    The university seal and signature of the registrar will appear on this transcript. The face of this document has a colored background with the words “University of Southern California” in small print throughout the document. Erasures, stains or alterations of any type invalidate the record. When this document is photocopied in color or on the darker settings of a black and white copier, the word “VOID” will appear repeatedly in large letters. A black and white transcript is not an original and is therefore not an official document. Only official transcripts bear the University seal and signature of the Registrar. Further information or authentication can be obtained by calling the Registrar (323) 442-1875 Alterations or misrepresentations of this record may result in criminal charges and/or disciplinary sanctions consistent with the University’s Student Conduct Code.

    This record has been released according to the provisions of the Family Educational Rights and Privacy Act of 1974 (FERPA). Release of this record or disclosure of its contents to any third party without the written consent of the student is prohibited. Possession of this record requires compliance with FERPA.

    NOTE: The information that follows represents current University policies. Questions regarding historical University policies and/or transcript notations should be addressed to the Registrar.

    Pre-Clerkship Phase: P=Pass; F=Fail; I=Incomplete; E=Exempt; NG=No Grade

    An ‘honor’s’ grade is not possible in the pre-clerkship phase. Students with an initial non-passing grade (F) in any course will also show their subsequent passing grade when they successfully correct the deficiency, e.g., ‘F/P’. Introduction to Clinical Medicine, Health Justice and Systems of Care, and Empowerment Through Professional Identity Cultivation courses are not measured in weeks as the courses progress continuously throughout the

    Clerkship Phase and Post Clerkship Phase: H=Honors; HP=High Pass; P=Pass; CR=Credit; F=Fail; NC=No Credit; I=Incomplete

    Students with an initial non-passing grade (F, NC) in any course will also show their subsequent passing grade when they successfully correct the deficiency, e.g. ‘F/P’ if they deficiency can be corrected with additional work. Students required to repeat a required clerkship to correct a failing grade will show two separate instances of the clerkship.

    Required Clerkships are graded H, HP, P, F

    • Anesthesiology
    • Family Medicine
    • General Surgery
    • Internal Medicine
    • Internal Medicine Sub-Internship
    • Neurology
    • Obstetrics/Gynecology
    • Pediatrics
    • Psychiatry

    Required Non-Clinical courses are graded CR, NC:

    • Intersession
    • Areas of Emphasis
    • Transition to Post-Clerkship Phase
    • Transition to Clinical Practice
    • Transition to Residency

    Post-Clerkship Phase:          CR=Credit; NC=No Credit; I=Incomplete

    Students with an initial non-passing grade (NC) in any course will also show their subsequent passing grade when they successfully correct the deficiency, e.g., ‘NC/CR’ if the deficiency can be corrected with additional work. 

    Additional Information about the Curriculum:

    United States Medical Licensing Examination (USMLE)

    Passing Step 1 and Step 2CK is required for graduation.

    Clinical Performance Examination (CPX)

    Passing the CPX is required for graduation.

    ACCREDITATION

    The University of Southern California is fully accredited by the Western Association of Schools and Colleges.  For additional professional accreditation information, please refer to the latest issue of the Accredited Institutions of Postsecondary Education published by the American Council on Education on Postsecondary Accreditation (COPA).

    The Keck School of Medicine of the University of Southern California is fully accredited by the Liaison Committee on Medical Education (LCME). The LCME is the nationally recognized accrediting authority for medical education programs leading to the M.D. degree in U.S. and Canadian medical schools.  The LCME is sponsored by the Association of American Medical Colleges and the American Medical Association.

    Transcript Legend – Historical

    Graduating Classes

    Class of 2023 to 2024, click here.
    Class of 2022, click here.
    Class of 2021, click here.
    Class of 2020, click here.
    Class of 2017 to Class of 2019, click here.
    Class of 2013 to Class of 2016, click here.
    Class of 2011 to Class of 2012, click here.
    Class of 2010, click here.
    Class of 2008 to Class of 2009, click here.
    Class of 2007, click here.
    Class of 2005 to Class of 2006, click here.
    Class of 2004, click here.

    Class of 2003 and prior, please contact the Registrar’s Office at 323-442-2553

    *This transcript legend may be periodically updated. Please visit this page for the latest transcript legend.