Registrar

The Registrar’s Office serves the educational community of the Keck School of Medicine by maintaining the official record of each medical student and providing appropriate data to further the educational process of the school. In addition, we are responsible for maintenance of students’ permanent academic records, management of the student information system and enforcement of academic policies including the Federal Education Rights and Privacy Act (FERPA).

The services we provide include:

  • Registration
  • Transcript request
  • Name Change/Correction of Name (Current students only)
  • Leave of Absence and Return from Leave of Absence (Current students only)
  • Enrollment and degree verification/ letters of good standing
  • Loan Deferments
  • Military Reimbursement
  • USMLE application processing and verification
  • Medical license application processing
  • Postgraduate Fellowship application processing
  • Assistance with Jury Duty postponement

Processing time of document requests takes 5-10 business days (closer to 10 business days during peak season which is late spring early summer). There is no fee for document requests for currently enrolled students.

To request the above documents, please click the Transcript/Document Request link below:

Transcript/Document Request

Current Transcript Legend for the MD degree program

ACADEMIC TRANSCRIPT INFORMATION

The university seal and signature of the registrar will appear on this transcript. The face of this document has a colored background with the words “University of Southern California” in small print throughout the document. Erasures, stains or alterations of any type invalidate the record. When this document is photocopied in color or on the darker settings of a black and white copier, the word “VOID” will appear repeatedly in large letters. A black and white transcript is not an original and is therefore not an official document. Only official transcripts bear the University seal and signature of the Registrar. Further information or authentication can be obtained by calling the Registrar (323) 442-2553. Alterations or misrepresentations of this record may result in criminal charges and/or disciplinary sanctions consistent with the University’s Student Conduct Code.

This record has been released according to the provisions of the Family Educational Rights and Privacy Act of 1974 (FERPA). Release of this record or disclosure of its contents to any third party without the written consent of the student is prohibited. Possession of this record requires compliance with FERPA. 

NOTE: The information that follows represents current University policies.  Questions regarding historical University policies and/or transcript notations should be addressed to the Registrar.

Years 1 & 2 Grading Code:
P=Pass; F=Fail; I=Incomplete; E=Exempt; NG=No Grade

An ‘honor’s’ grade is not possible in the year 1 or 2 curriculum.  Students with an initial non-passing grade (F, I) in any course will also show their subsequent passing grade when they successfully correct the deficiency, e.g., ‘F/P’.  Introduction to Clinical Medicine-Professionalism (ICM/ICM-P/PPM) courses are not measured in weeks as the courses progress continuously throughout the year within the system organization of the curriculum.  The Comprehensive Exam given at the end of Year 1is also not measure in weeks.

Years 3 & 4 Required Clerkships/Courses:            H=Honors; HP=High Pass; P=Pass; CR=Credit; F=Fail; I=Incomplete

Students with an initial non-passing grade (F, I, NC) in any course will also show their subsequent passing grade when they successfully correct the deficiency, e.g. ‘F/P’ if they deficiency can be corrected with additional work.  Students required to repeat a required clerkship to correct a failing grade will show two separate instances of the clerkship.

  • Family Medicine
  • General Surgery
  • Internal Medicine
  • Internal Medicine Sub-Internship
  • Intersession I & II
  • Neurology
  • Obstetrics/Gynecology
  • Pediatrics
  • Psychiatry
  • Surgery Sub-Specialty
  • Transitions to Clinical Practice

 

Elective Clerkships:
CR=Credit; NC=No Credit; I=Incomplete

Students with an initial non-passing grade (F, I, NC) in any course will also show their subsequent passing grade when they successfully correct the deficiency, e.g. ‘NC/CR’ if they deficiency can be corrected with additional work.  Students required to repeat a required clerkship to correct a failing grade will show two separate instances of the clerkship.

Additional Information about the Curriculum:

United States Medical Licensing Examination (USMLE)

  • Passing Step 1 and Step 2CK and Step 2 CS is required for graduation

Clinical Performance Examination (CPX)

  • Passing the CPX is required for graduation

ACCREDITATION

The University of Southern California is fully accredited by the Western Association of Schools and Colleges.  For additional professional accreditation information, please refer to the latest issue of the Accredited Institutions of Postsecondary Education published by the American Council on Education on Postsecondary Accreditation (COPA).

The Keck School of Medicine of the University of Southern California is fully accredited by the Liaison Committee on Medical Education. The Liaison Committee on medical Education (LCME) is the nationally recognized accrediting authority for medical education programs leading to the M.D. degree in the U.S. and Canadian medical schools.  The LCME is sponsored by the Association of American Medical Colleges and the American Medical Association.

Transcript Legend Historical

Graduating Classes

Class of 2013 to Class of 2016, click here.
Class of 2011 to Class of 2012, click here.
Class of 2010, click here.
Class of 2008 to Class of 2009, click here.
Class of 2007, click here.
Class of 2005 to Class of 2006, click here.
Class of 2004, click here.

Class of 2003 and prior, please contact the Registrar’s Office at 323-442-2553

*This transcript legend may be periodically updated. Please visit this page for the latest transcript legend.