Services of the Registrar’s Office

  • Managing and maintaining student academic records
  • Class registration
  • Transcript processing
  • Name Change/Correction of Name (Current students only)
  • Enrollment and degree verification/ letters of good standing
  • Loan Deferments
  • Military Reimbursement
  • USMLE application processing and verification
  • Medical license application processing
  • Postgraduate Fellowship application processing
  • Assistance with Jury Duty postponement

In addition, we are responsible for managing the student information system and enforcement of enrollment and student records policies including the Family Education Rights and Privacy Act (FERPA).

Diploma, Enrollment Verification and Transcript Ordering

Processing time of document requests takes 5-10 business days (closer to 10 business days during peak season which is late spring early summer). There is no fee for document requests for currently enrolled students.

MD Program Graduates

Please see links below for licensure application support and to order transcript, diploma or MSPE (dean’s letter).

Currently enrolled MD students

Transcript Legends

  • Academic Transcript Information

    The university seal and signature of the registrar will appear on this transcript. The face of this document has a colored background with the words “University of Southern California” in small print throughout the document. Erasures, stains or alterations of any type invalidate the record. When this document is photocopied in color or on the darker settings of a black and white copier, the word “VOID” will appear repeatedly in large letters. A black and white transcript is not an original and is therefore not an official document. Only official transcripts bear the University seal and signature of the Registrar. Further information or authentication can be obtained by calling the Registrar (323) 442-1875 Alterations or misrepresentations of this record may result in criminal charges and/or disciplinary sanctions consistent with the University’s Student Conduct Code.

    This record has been released according to the provisions of the Family Educational Rights and Privacy Act of 1974 (FERPA). Release of this record or disclosure of its contents to any third party without the written consent of the student is prohibited. Possession of this record requires compliance with FERPA.

    NOTE: The information that follows represents current University policies. Questions regarding historical University policies and/or transcript notations should be addressed to the Registrar.

    Pre-Clerkship Phase: P=Pass; F=Fail; I=Incomplete; E=Exempt; NG=No Grade

    An ‘honor’s’ grade is not possible in the pre-clerkship phase. Students with an initial non-passing grade (F) in any course will also show their subsequent passing grade when they successfully correct the deficiency, e.g., ‘F/P’. Introduction to Clinical Medicine, Health Justice and Systems of Care, and Empowerment Through Professional Identity Cultivation courses are not measured in weeks as the courses progress continuously throughout the

    Clerkship Phase and Post Clerkship Phase: H=Honors; HP=High Pass; P=Pass; CR=Credit; F=Fail; NC=No Credit; I=Incomplete

    Students with an initial non-passing grade (F, NC) in any course will also show their subsequent passing grade when they successfully correct the deficiency, e.g. ‘F/P’ if they deficiency can be corrected with additional work. Students required to repeat a required clerkship to correct a failing grade will show two separate instances of the clerkship.

    Required Clerkships are graded H, HP, P, F

    • Family Medicine
    • General Surgery
    • Internal Medicine
    • Internal Medicine Sub-Internship
    • Neurology
    • Obstetrics/Gynecology
    • Pediatrics
    • Psychiatry

    Required Non-Clinical courses are graded CR, NC:

    • Health Justice Seminar
    • Intersession
    • Senior Seminar
    • Transition to Clinical Practice
    • Transition to Residency

    Elective and Selective course are graded CR, NC.

    Additional Information about the Curriculum:

    United States Medical Licensing Examination (USMLE)

    • Passing Step 1 and Step 2CK is required for graduation.

    Clinical Performance Examination (CPX)

    • Passing the CPX is required for graduation.


    The University of Southern California is fully accredited by the Western Association of Schools and Colleges.  For additional professional accreditation information, please refer to the latest issue of the Accredited Institutions of Postsecondary Education published by the American Council on Education on Postsecondary Accreditation (COPA).

    The Keck School of Medicine of the University of Southern California is fully accredited by the Liaison Committee on Medical Education (LCME). The LCME is the nationally recognized accrediting authority for medical education programs leading to the M.D. degree in U.S. and Canadian medical schools.  The LCME is sponsored by the Association of American Medical Colleges and the American Medical Association.

  • Graduating Classes

    Class of 2003 and prior, please contact the Registrar’s Office at 323-442-2553

    *Transcript legends may be periodically updated. Please visit this page for the latest transcript legend.